Monthly PyLadies Meeting Notes: Tuesday 7th March @ 10PM UTC

[MmeMarieLouise]

This template should be used (edited) the month prior and during the meeting. This will ensure we can address all topics added throughout the month; as well as provide minutes and follow up after the meeting is held.

PyLadies Global Meeting

• Date: 7th March 2023
• Previous meeting & minutes: 19th December 2022 (Minutes: Global Organizing Repo #130)
• Meeting Lead: Marie-Louise @marie-l
• Notetaker: @roguelynn
• Current meeting attendees: @marie-l @BethanyG @roguelynn @JUpani

Agenda

Please add items as needed. If you add a topic please make sure to attend the meeting.

Project Updates

1. Project Comms (Slack: #project-communication / Repo: https://github.com/pyladies/project-communications)

2. Project Admin & Logistics (Slack: #project-admin-logistics / Repo: https://github.com/pyladies/project-admin-logisitics )

3. Project Tech & Infra (Slack: #project-tech-infra / Repo: https://github.com/pyladies/pyladies )

Review Action Items from Last Meeting

Action Item	Owner	Relevant links	Completed

New Business

• slack & email notifications (@MmeMarieLouise )
  • problems/concerns with too many emails, notifications to keep up with 😅
  • suggestion: set up Slack to email you "things you've missed"
• neuro diverse friendly ways of working
  • Problem: lack of engagement in the channel
  • Tania: wanting to improve our ways of working for neuro-diverse folks
  • i.e. being able to plan a month ahead of time
  • Carry over this topic to next meeting with Tania in attendence
• How to tell the team about your 'apples' before the apple cart breaks (@MmeMarieLouise )
  • @MmeMarieLouise has lots of apples going on! 🍎
  • If you have a lot going on, and don't want to say what, say "lots of apples in the cart" 💟
  • Can we have a way of announcing in the channel if they "have too many apples"?
  • 👍
  • In another slack/suggestion: every month, have a temperature check?
• PyCon US - what's left to plan/organize?
  • Auction is planned! ✔️
  • Booth is reserved! ✔️
  • Lunch planned! by @ToniA ✔️
  • T-shirts ❓
  • something special for 20 years of PyCon?
  • Idea: "Celebrating 20 years of PyCon" under the wordmark, maybe?
  • Idea: "Here's to the next 20 years"
  • Stickers - lynn to order
  • @roguelynn to start an async Slack thread for color ideas
  • "State of PyLadies" prezo for PyLadies @ PyCon lunch?
  • reach out to Tania
  • Maybe: @MmeMarieLouise pre-records a video for us to show at the Lunch

Old Business:

• invitation to Deborah
  • if she wants to come, that's fine
  • wasn't intending to invite to Council
  • @BethanyG Do we want to have an open invite to advisors?
  • good idea! esp when starting to need help for planning elections and setting up structure
  • invite them a few days/week before the meeting(s) that we want them to attend
  • should prob pick which meetings we want their attendence, not all meetings necessarily
  • decide a meeting in advance to make it open for advisors
  • Do we want to invite them to April's meeting?
    • Decision: Let's invite them to the May 2nd meeting
    • @MmeMarieLouise to invite advisors
• Grant & community sponsorship
  • necessitates a proper Fundraising WG
  • need to define a process for when someone asks for money (e.g. sponsor a conference)
  • need to think about how we raise money, and how we distribute it that's aligned with our mission
• List of expected duties
• Definition of an official PyLadies chapter
• written response
  • UGH, haven't gotten to this yet 🤦 - @roguelynn

Action Items and Assignees for Next Meeting

Action Item	Owner	Relevant links
Invite advisors to May's meeting	@MmeMarieLouise
Reach out to Tania for "State of PyLadies" during PyLadies lunch @ PyCon	@MmeMarieLouise
Get async feedback for T-shirt & sticker designs for PyCon	@roguelynn
Discussion for next meeting: improving ways of working	@MmeMarieLouise & Tania
Finance working group: brainstorm a general framework/process for reviewing financial requests	@MmeMarieLouise & @BethanyG
Add language in Kit noting we're not considering external/non-chapter funding requests	@BethanyG
Let Phyllis know about PyCascades request; want to have a structure around sponsorships as a whole - get opinion, advice, input	@MmeMarieLouise
[May meeting] ask advisors for advice on spinning up Fundraising working group	@MmeMarieLouise

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